Privacy Questions and Answers

This notice describes how Y Services (Garats HaY) Branch of the Royal British Legion, or Y Services for short, collects and uses data about you.

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What is Y Services?

Y Services is a website detailing the activities of and for the benefit of the Y Services Branch members. The Y Services website primarily uses Discourse open source software for hosting Internet discussion forums and WordPress, an open source software Content Management System. Y Services is hosted by Maia Internet Services free of charge and is a 'not for profit' service.

Y Services sets only its own privacy practices and is not goverened by any other organisation including it's parent hosting company. Y Services privacy policy is separate from the main Royal British Legion policy.

How does Y Services collect data about me?

Y Services collects data about you:

  • when you browse the Y Services website

  • when you create and use an account on the Y Services website

  • when you post, send private messages, and otherwise participate in the Y Services website

Y Services collects data when you use the Y Services website, whether you use the Y Services website using a web browser on a computer, or on mobile devices.

Y Services does not buy or otherwise receive data about you from data brokers.

What data does Y Services collect about me, and why?

Y Services collects data about visits to the Y Services website.

When you visit the Y Services website, whether you have an account or not, the the Y Services website uses cookies, server logs, and other methods to collect data about what pages you visit and when.

Y Services uses data about how you use the website to:

  • optimise the website and forum, so that it’s quick and easy to use

  • diagnose and debug technical errors

  • defend the forum from abuse and technical attacks

  • compile statistics on forum and topic popularity

  • compile statistics on the kinds of software and computers visitors use

Y Services usually stores data about how you use the forum in identifiable form for just a few weeks. In special circumstances, like extended investigations about technical attacks, Y Services may preserve log data longer, for analysis. Y Services stores aggregate statistics about the use of the forum indefinitely, but those statistics don’t include data identifiable to you personally.

Y Services collects account data.

Many features of the Y Services website require a Y Services account. For example, Y Services requires an account to post and reply to topics on the forum.

To sign up for an Y Services account, the Y Services website requires your name, a user name, and an e-mail address.

Y Services uses your account data to identify you on the website, and to create pages specific to you, like your profile page. As the website is public, Y Services publishes your account data and is available to everyone who can access the forum, according to the website administrator’s configuration. As the Y Services website is mostly closed to the general public only certain information is visible without an account.

Y Services uses your e-mail address to:

  • notify you about posts and other activity on the website

  • reset your password and help keep your account secure

  • contact you in special circumstances related to your account

  • contact you about legal requests

You may provide additional data for your account, like a short biography, your location, or your birthday, on the profile settings page for your account. Y Services makes that data available to others who can access the website. You don’t have to provide this additional information, and you can erase it at any time.

Y Services stores your account data as long as your account remains open.

Y Services collects data about posts and other activity on the website.

Y Services collects the content of your posts, plus data about forum bookmarks, likes, and links you follow in order to share that data with others, through the website. As the website is public, Y Services publishes your activity. Some access restrictions apply to specific areas so Y Services makes your activity available only to those users permitted to see it.

Y Services also collects data about private messages that you send through the website. Y Services makes private messages available to senders and their recipients, and also to the Y Services website administrators.

Y Services stores your posts and other activity as long as your account remains open.

How can I make choices about data collection?

You can make choices about how data about is used on the settings page for your account. As the Y Services website uses access restrictions that vary by category, you can choose who will see your post by choosing the appropriate category.

Y Services does not respond to the Do Not Track HTTP header.

Where does Y Services store data about me?

The Y Services website, in it's entirety, is hosted on a server located at the Roubaix Data Centre, Paris, France.

Does Y Services comply with the EU General Data Protection Regulation?

Y Services respects privacy rights under Regulation (EU) 2016/679, the European Union’s General Data Protection Regulation (GDPR). Information that GDPR requires Y Services to give can be found throughout this privacy notice. So can information about specific rights, like access, rectification, erasure, data portability, and objection to automated decision-making.

Where can I access data about me?

You can see your account data at any time by visiting your account page on the Y Services website. Your account page also lists your posts and other activity on the forum.

Your account activity page also includes a link to download all of your activity in standard comma-separated values format.

How can I change or erase data about me?

You can change your account data at any time by visiting the profile settings page for your account. The settings for a particular forum may also allow you to close your account, on the settings page for your account. Closing your account starts a process of erasing or anonymizing Y Services’s records of data you provided for your account. Forum administrators can also erase and anonymize accounts.

The Y Services website allows you to edit, anonymize, or erase your posts. When you edit posts, Y Services will keep all versions of your posts. Y Services website administrators can view old versions of posts and optionally make them visible to other forum visitors.

Does Y Services make automated decisions based on data about me?

Y Services classifies posts as spam automatically.

Y Services uses data about your posts and other activity to make automated decisions about whether your posts to garatshay.org.uk are spam. When Akismet decides that a post is likely spam, the forum refuses to accept the post.

If you think a post has been wrongly blocked or removed, contact an Y Services moderator. They can override the decision that a post was spam.

Y Services uses data about posts and activity to set trust levels automatically.

The Y Services website uses data about your posts and activity to award you badges and calculate a trust level for your account. Your trust level may affect how you can participate in the forum, such as whether you can upload images, as well as give you access to moderation and management powers in the forum. Your trust level therefore reflects forum administrators’ confidence in you, and their willingness to delegate community management functions, like moderation.

If you think your trust level has been set incorrectly, contact an Y Services administrator. They can manually adjust the trust level of your account.

Does Y Services share data about me with others?

Y Services shares account data with others as mentioned in the section about account data.

Y Services shares data about your posts and other forum activity with others as mentioned in the section about account data.

Apart from making data available to the owner of the Y Services website, Y Services does not sell or give information about you to other companies or services. However, Y Services does use services from other companies. The companies behind those services may collect data about you on their own, for their own purposes. Some of these services may be used to collect information about your online activities across different websites. All of these services are based in the United States.

Service Privacy Notice Description
Akismet https://automattic.com/privacy/ reduces spam posts on some forums
Google Analytics https://www.google.com/analytics/terms/ Compiles visitor statistics on some websites, including garatshay.org.uk/. You can opt out of Google Analytics using a browser extension.
Jetpack https://jetpack.com/support/privacy/ Allows social media integration and distributed asset management.
Apple Push Notification Service https://www.apple.com/legal/privacy/ Sends push notifications to users of the Discourse iOS app.
Google Cloud Messaging https://policies.google.com/privacy Sends push notifications to users of the Discourse Android app.

Other individuals and companies may also reuse data about you that Y Services publishes, such as your posts to public forums.

How can I contact Y Services about privacy?

You can send questions and complaints to:

AY Services (Garats HaY) Branch RBL
yservices.web@rbl.community

For complaints under GDPR more generally, users may lodge complaints with their local data protection supervisory authorities.

How can I find out about changes?

This version of Y Services’s privacy questions and answers took effect May 15, 2018.

Y Services will post the next version at https://forum.garatshay.org.uk/privacy. Y Services may change how it announces changes in the future.

In the meantime, Y Services may update its contact information without announcing a change. Please refer to https://forum.garatshay.org.uk/privacy for the latest contact information at any time.